Participation in events organized by the Oncology Camp is subject to the following General Terms and Conditions. These are recognized with the registration.
1. Conclusion of the contract, admission
The legal relationship between the participant / customer and Oncology Camp (hereinafter referred to as “OC”) are the following General Terms and Conditions. It is a binding contractual offer to which the participant / customer is bound until admission or cancellation by OC. The contract is concluded when the order confirmation is sent by the booking provider FIXR (owned by VIPR Digital Limited). There is no legal entitlement to admission. The contractual partner is the participant in the event. If the participant’s registration is made by a third party and if this third party is also named as the invoice recipient, the third party registering is deemed to be the contractual partner.
2. Terms of payment
The registration for participation in the Oncology Camp obliges OC to pay the prices stated in the respective special conditions for an event. OC is not VAT registered. Payment via the booking form is made directly via our booking provider FIXR.
3. Cancellations, rescission and termination, rebooking
Every confirmed registration is binding. Due to the administrative work, the following cancellation policies apply:
- Up until 6 weeks prior to event: Full refund excl. the booking fee.
- 6 weeks to 1 week prior to event: delegate elects to either have a 50% refund or to pass ticket on to another delegate (transfer) in the same year or to participate in the next oncology camp (no guarantee that the camp will actually take place and that the price may differ but no additional fees will need to be paid in case of a higher price)14 to 0 days prior to the event: 100 % of the gross ticket price
- 1 week prior to event: No refund but transfer onto another delegate in the same year is possible or to participate in the next oncology camp (no guarantee that the camp will actually take place and that the price may differ but no additional fees will need to be paid in case of a higher price).
The resale of participation is not permitted.
4. Postponement and cancellation of events / further education offers
OC is entitled to cancel or reschedule events/training offers for important reasons, in particular if the number of participants is insufficient or the speakers are cancelled or ill. The participants / orderers will be informed immediately in writing or by e-mail. Fees already paid will be credited or refunded for participation in other events / further education offers. A further claim for damages does not exist, except in cases of intent and gross negligence. OC reserves the right to provide substitute speakers of equal value. In this case there is no claim for reimbursement of the fees.
OC is only liable for damage caused intentionally or grossly negligently. Otherwise, any further liability on the part of OC is excluded.
6. Data protection
OC will store and process customer data in strict compliance with legal requirements.
Customer data is collected, stored and processed for the purpose of carrying out and following up the event. This is done for the purpose of processing the registration for an event, the execution and billing. Unless otherwise indicated, this is the case: Name of the contractual partner or the participant, the name of the company, the e-mail address and the IP address.
The participant agrees that OC will contact him/her via the contact details provided and that the data will be used to send information.
7. Film and photo rights
OC is entitled to have photographs, film and sound recordings made of the event / training program and the participants and to use them free of charge for advertising or press releases.
8. Rights of use/copyright
All materials, software used and other contents of OC events are protected by copyright. All contents and materials offered may only be used by registered participants for their own purposes. Any passing on of contents and teaching materials, their unauthorized download or the filming of events is not permitted without written permission, no matter for which purpose.
9. Evaluation by OC
OC reserves the right to use the information provided by the participant during evaluations for marketing purposes and, with the consent of the participant, to publish it, if necessary, with the name of the participant.
10. Final provisions
Verbal agreements shall only apply if confirmed in writing by OC.
Should individual provisions of the contract be invalid in whole or in part, or should the contract contain a loophole, the validity of the remaining provisions or parts of such provisions shall remain unaffected. The ineffective or missing provisions shall be replaced by the respective statutory provisions.
In case of doubt or disputes, only the General Terms and Conditions are the only valid ones and shall apply.